Guidelines for AFIT Reps

Communication Activities

With Your CEO

• Talk with your CEO about their goals, ideas, needs, and expectations related to AFIT themes and learning partners.
• Discuss the makeup of your AFIT Team and projects in which the team might participate.
• Communicate information about the CEO Forum and Reps Meeting and the Summer Institute and develop plans for participation and involvement. 

With AFIT

• Reply to emails from AFIT to give input and represent your organization in planning.
• Reply to emails from other AFIT Reps to help everyone benefit from the network. o Send emails with questions to AFIT to make sure you understand current plans.

With Your Organization’s AFIT Team

• Communicate AFIT updates, plans, learning partner information, Reps Meeting, and Summer Institute information to your team.
• Share with others at your institution the learning that occurred at the Summer Institute, including the designated readings, activities, and best practices, to build an understanding of AFIT as a learning and professional development organization and opportunity.
• Support team member sharing of information to a broad audience that you as a Rep might not be able to reach by yourself. 

Planning Activities

With your CEO 

• Plan for participation in the winter CEO Forum and Reps’ Meeting.
• When needed, work travel logistics with the appropriate administrative assistant.
• Plan for facilitation of team learning. o Plan for participation in the AFIT Summer Institute.
• Think of “best practices” or “lesson learned" to be shared at the Summer Institute as a breakout session that could be presented by your organization.

With AFIT

• Participate in AFIT discussions, both in meetings and through email messages, to give input that represents your organization and your CEO.
• Participate in AFIT discussions to help provide input into the Summer Institute learning design.
• Participate in the Rep’s meetings.

Facilitation Activities (Facilitating Team Discussions and Team Learning) 

Before the Summer Institute 

• Schedule and facilitate team meetings (including the CEO) to focus on Summer Institute learning objectives, reading resources, and team goals, and possibly a team project. 
• Read the designated reading resources. 
• Schedule follow up team meetings to be held back home for team discussions after the Summer Institute. 
• Plan for the team table for the Summer Institute (learning resources, snacks, etc.). o Discuss the idea of wearing organization shirts at the Summer Institute with the team and make a determination along with other similar ideas you may have. 
• Collect information about restaurants in the area where the Summer Institute will be held and make team dinner reservations as desired.
• Identify any dietary restrictions as part of the planning and communicate that information to AFIT to assure that everyone is accommodated.
• Assist with travel logistics where necessary. 
• Collect information about area tourist sites to visit at night (museums, baseball games, concerts, etc.) if your team is interested. 

During the Summer Institute

• Participate in the Rep’s meeting. 
• Support other Reps in logistical concerns and tips for team success. 
• Locate and “set up” the team table. 
• Help facilitate team learning during presentations by asking team members to silently take notes and to talk when teams are asked to have table discussions. 
• Help monitor time for table discussions. 
• Facilitate team learning during designated team time sessions. 
• Encourage team members to complete the Summer Institute participant feedback form.

After the Summer Institute

• Plan agendas for follow up team meetings (including the CEO). 
• Facilitate follow up team meetings. 
• Plan sharing from the Summer Institute across the organization as appropriate. 
• Work with the CEO to ensure that plans are developed to implement the learning.